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How HR can manage unexpected changes at workplace?

By April 7, 2021 No Comments

No workplace will always remain the same after some time. There’s always going to be some form of the change introduced, but how can HR manage unexpected changes within their workplaces? In this article, we’ll list out some methods that can help employees adjust.

How HR can manage unexpected changes at workplace?

Handling Unexpected Changes at Workplace

Some of the changes that workplaces encounter are related to technology. Others have to do with role changes and rescheduling. Here’s a brief list:

  • Introduction of new technology or system
  • A new office policy
  • Relocating the workplace to a new building
  • Mergers and acquisitions occurring suddenly
  • A new law that the company must now follow
  • Sudden changes to employee schedules
  • Retirement of key employees

Of course, there are many more possible sudden changes. It’s up to HR to help manage the potential negative effects that arise. This requires some preparation and quick knowledge.

In most cases, it’s better to be prepared beforehand. This is why company policies should anticipate sudden changes.

How to Manage These Unexpected Changes

The first step is to accept change. If no one accepts the new normal, then problems will start forming. If HR doesn’t deal with this, it can lead to disastrous consequences.

HR teams should also be trained in change management. They can help others change, but they may neglect themselves. Because of this, to be effective, all HR teams should be able to apply what they teach.

After everyone has had enough time to process and accept the unexpected change, HR teams can start using a SWOT analysis. The acronym stands for Strengths, Weaknesses, Opportunities, and Threats.

Examine all four of these points whenever a change happens suddenly. HR teams should conduct this analysis as soon as the situation allows for it. A SWOT analysis is a great way to understand the new status quo before planning and acting accordingly.

Permission to Discuss Feelings Freely

In the meantime, HR teams should allow employees to talk about their feelings regarding the change. By giving them an outlet, employees will be able to vent their frustrations. This often helps them accept changes quicker than without.

Sometimes, HR teams have to manage the office under a crisis. This includes natural disasters, cybersecurity issues, and even workplace violence.

Natural disasters can be traumatic and stressful for everyone working in the office. Since the office is in chaos, HR must step up and be a beacon for everyone. HR can offer emergency preparedness, communication between employees and management, and coordinating temporary arrangements.

To prevent natural disasters from catching the company off-guard, HR can suggest getting property insurance. Sometimes, it’s the only thing preventing a company from going bankrupt.

Prepare for Security Issues

Data breaches and cybersecurity issues are serious problems that can compromise the entire workplace. Not only is critical data on company secrets leaked, but employees may have their personal information stolen. This cannot be taken lightly by anyone.

It’s possible to lose business and clients because of poor cybersecurity. Because of this, HR teams should work on recommending stronger cybersecurity measures to protect employees. They can also consider cyber liability insurance to help mitigate some of the damage.

Some of the information that can be leaked include:

  • Social Security numbers
  • Salaries
  • Credit card numbers
  • Bank details
  • Medical data
  • Company secrets

Any malicious cybercriminal can put information like this to “good” use. This can result in lawsuits and drain the life out of the company. A policy for situations like this should be built with HR’s input.

What About Workplace Violence?

Workplace violence can also set a company back, especially acts of vandalism, workplace assault and bullying, and more. In the case of armed robbery, the company may experience significant losses financially and be unable to recover. It helps to be prepared just in case one of these scenarios happens.

HR teams can help draw up a safety protocol in the event of workplace violence. The lives of workers are more important than profits and losses. Next, there should be a plan of recovery formulated to help the company get back onto its feet.

These plans should include both employees and clients. By firmly establishing a strong and clear policy for these unexpected situations, the company can recover from these setbacks. Companies can earn more money, but workers’ lives and safety can’t be haphazardly replaced and ignored.

Handling Changes with Finesse

Now that you know how companies should manage unexpected changes in their workplaces, you can ensure the safety and contentment of the workplace. Did you find our article useful? If you’re interested in background checks for employment, please visit our website to learn more.